The purpose of the experiment planning meeting with the Instrument Center personnel is to discuss issues related to the upcoming experiment. This discussion serves two purposes:

1. It allows the experimentor to perform more detailed planning, including possible changes to the original general plan, in order to incorporate the specific anticipated PASSCAL support. This includes both the type and quantity of instrumentation and its capabilities, and the ancillary Instrument Center support in the field.
2. It allows the Instrument Center to generate a detailed list of the equipment required, including new equipment or procedures. It also allows the Instrument Center to schedule support activity, including field support, as appropriate.

This document provides a framework for the participants in the experiment planning meeting to follow and can be used as a checklist so that all topics necessary to ensure a successful planning session are covered. The times specified in parentheses are recommended and are not necessarily maximum time limits to be spent on an item.

Overview of experiment's scientific goals and proposal (maps, photos, and/or slides are helpful).

Items to be covered:

• Scientific Mission
• Personnel List (Names, addresses, phone numbers, email addr.)
• Distribution of Stations
• Desired Data Collection Parameters
• Field Centers
• PASSCAL Technicians (hardware, software)
• Local Support (foreign collaborators, students, etc.)
• Desired Servicing Plan
• Pre-preparation of Sites
• Shipping
• Review of Desired Schedule (Training, Shipping, Deployment, Servicing, Retrieval)

Vaults

• Site Selection
• Climate
• Availability of Materials
• Construction (seismometer and DAS enclosures)

Power at Field Stations

• AC/Solar/Other - distribution
• PASSCAL vs PI provides

Personnel on site (training)

Access to site

Major Component Hardware Review

• Equipment Request Review
• Seismometer capabilities and characteristics
• DAS capabilities

• Servicing Schedule
• Data Collection mode (disk swap, disk copy, tapes)

Network Code

In Field (Linux boxes)

At Field Centers (SparcStations)

• Training of personnel
• Archiving
• Database
• Submission to DMC

In field testing (huddle test)

Ship dates, addresses, responsibility.

Scheduling of training

Scheduling of field visit/training

Scheduling of retrograde shipment (pullout, and date equipment is AT the Instrument Center)

Preliminary list of what PASSCAL will provide

Freeform session to clear up any questions

Optional visit to lab to familiarize PIs with size/weight of hardware, shipping containers, and to get visual idea of what is required at each site.

• Meeting minutes
• List of equipment to be provided
• Schedule
• Personnel list
• List of actions to be taken by both sides